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Step-By-Step Guide - Cemetery Transcriptions

Step 1 - Photographing Monuments

The CemEditor can hold three pictures per entry. If there are two people listed on one stone then that allows for six pictures to represent that monument. Take as many photos as is needed to show the monument clearly.

If you are just getting started see our suggested photo shots.

Step 2 - Create a new database and folders.

How to create a new databases.

Step 3 - Transfer Photos to your computer.

Consult your camera or scanner's manual.

Step 4 - Copy photos.

The photos may be transfered directly to the "ALSPWO" folder from your camera in Step 3 or copied to this folder if they were transferred to another folder.

Step 5 - Rename Pictures

• Open the CemEditor and click on the "First Steps" tab.
• Click on the "Rename Files" button.
• See Help - Renaming Files.

Step 6 - Add, Edit, or Import Data

This is the step where the transcribing begins.

• To Edit & Add Data - See Help - Adding and Editing Data (Recommended Reading)
• OR To Import Data - See Help - Importing Data

Step 7 - Back up your data.

• The CemEditor currently has no "built-in backup function". To back-up your data file copy the access file with the "MDB" file extension to a floppy drive or CD. Back up the pictures separately since they will change less frequently than the database file.

  We will be adding a backup feature.

Step 8 - Printing the "Edit Reports"

The "Edit" reports are designed to be a printable draft copy of your transcriptions. There is room to pencil in notes and corrections to your transcriptions. Take these reports to the cemetery to retake photos or to review questionable transcriptions. These reports are not designed for publishing. For publishing options see step 10.

Step 9 - Make corrections

See Step 6 to 8 above

Step 10 - Publishing The Transcriptions

• Instructions for publishing transcriptions for use with the CemViewer on CD.
• Distribute as Web Pages on the Web or on CD using CemToHTM.
• Distribute as a fully indexed book using CemToBOOK.